A liveblog of Dorian’s talk on collaborative website.
That’s a wrap. In time, the talk will be up at wordcamp.tv (link will be added when it’s up… after post-production, etc).
Showing a complex example of the principles in play: http://electingthepope.net
Q: Does this work with Multisite?
A. Yes, it will install just fine. It won’t pull posts from different sites on that install together.
Do not take volunteers time for granted!
Q: MailChimp — Are you setting up unique lists? How are you doing it? Do I need to make seven lists to make it work?
A: Gravity Forms+MailChimp. MC allows you to setup so that “if they answer X to Y” add them to this segment of a list. When she sends an e-mail, she decides if everyone needs it or just the segments that have already indicated they wanted to that.
4. Set up the system so that people can grow in their roles, more people can take on more roles, so that when you move on, that site can still function. Someone new can still step up without piling a ton, ton ton of tasks on their plate.
3. Could you better use your time to keep folks encouraged with nice notes, checking in when things are amiss, etc.
2. Is that the best use of your talents as the leader of the site to be thatcritical. Micromanagement?
Does it all come down to you?
1. Are you prepared to be abducted by aliens? Without you, would anything survive?
You can manage schedule… see posts based on status, etc to keep everything moving along and knowing where everything is.
Lot easier to have custom fields to collect information vs reminding people “don’t forget to add this or that”
Dorian is talking about custom post types and custom meta fields.
Showing examples of Custom Statues on a site that Dorian built. She used Gravity Forms (I think, I missed it because laughing at one of her wonderful jokes) to allow users to submit questions, it autogenerated a post with a status for “up for grabs” that a writer could claim and begin the process of turning it into a post.
Still on Edit Flow features… yes… it has everything you need.
User Groups — Keeps your users organized by department or function.
Story Budget — You can set/display budgets for pieces (think magazine buying art, etc)
Editorial Metadata — keep tracks of additional details.
Notifications — You can add yourself to be notified about process of posts, whether or not you own them
I’ve actually used that function when working with other content managers.
Editorial Comments — Comments on the backend of the website. “Lucy, this looks great. Can you rework the section on ABC”, etc. Very helpful
Custom Status — In addition to Draft, Published, etc, it can add more (Pitch, In writing, Needs Art, Needs Scheduling)
Features of Edit Flow:
* Calendar — It helps you figure out what content is published when to make sure it is balanced.
Edit Flow. An awesome plugin developed by the WordPress.com VIP team.
Non-linear easier to start re planning, but harder to maintain often.
You don’t have to though. Once a pitch is made, someone can write, someone else can find art/photos, someone else can do SEO keywords.
You can go linear. Pitch leads to acceptance leads to first draft leads to edit leads to art department giving pictures leads to this… etc
Moving on workflow…
Very big, mentioned again, how much time do you think you have to devote to this project and how much time do you have…
Very often you have less time than you think and it’ll take more time than you thought.
Size of team? One big pool of contributors? Or teams with a leadership flow chart. Depends on who is involved and ability.
Very handy because you can disable videos (e.g. these folks aren’t going to install plugins) AND add your own.
A huge plug for WP101. They have an awesome video series that can walk folks through tons about WordPress.
An example. Someone wanted to just proofread. After awhile, she realized that she also liked finding art of a part, they started doing more).
Help people grow into their roles. People feel more engaged if they’re growing along the way (BK thinking they’re getting something out of it. Smart.)
She uses MailChimp because of the opening stats. She knows when people aren’t opening e-mails (very tricksy! We like!)
What Dorian use? Surveys using Gravity Forms to capture what volunteers/contributors are willing/able/wanting to do.
She’s tied it to a MailChimp distribution system so that those who have self-selected SEO (as an example) can get the specific updates she wants to send.
In detail, what does each more know how to do? And perhaps more importantly, what does each person want to do?
If you’re a fan of the show The IT Crowd, you and Dorian should chat. I’ve never seen it, but apparently, it’s really funny.
6. What’s your plan? Once we have the rest of these answers, how do they inform the plan?
And the big question: Does it all come down to you?
What do you need to consider? (more details coming)
1. What’s your motivation. Money is part of motivation, but not all.
2. What are your strengths and those on a part the team.
3. What roles on the team need to be filled?
4. How big is your team? If a huge number, break into teams.
5. How much time do you have? BE REALISTIC.
Preparation is needed, otherwise it’ll fall apart eventually.
Recruitment. Getting everyone excited!
The idea. The best idea ever in the world